Contracts Administrator

Assignment Description

Summary: The primary function of this job to help support the Contract Manager and the Project Management Team in the management of main Contractors working on the Project. This person will also be responsible for preparing reports and data analysis to give to the Home Office. The successful candidate will be able to prioritize tasks in a very fluid work environment while adhering to guidelines set out in the SCM strategy document.

 Maintain the correspondence and change logs for all major Contractors
 Ensure that information is updated in all internal software systems including SAP, Ariba and Procon
 Draft Change Orders, Amendments, Change Directives and Amend Decisions for review by Contract Manager
 Review Contractor submitted Change Proposals for entitlement
 Prepare various weekly and monthly reports for head office
 Travel to Site as required to interface with Contractor and internal teams
 • Administration of multiple contracts of medium to high complexity, procurement compliance plans and procedures.
 • Interface with key internal team members (i.e. Legal, Project Management, Quality, HS&E, Construction, and Project Controls) to ensure that the Team and contractors adhere to business processes and goals, as well as compliance plans, contract terms and conditions, management of change, tendering strategies, protocols, and associated commercial administration.
 • Within the Project Team, support the Contracts Manager for the scope area as required in strategy development and contract management; provide commercial advice to scope owners during project execution.
 • Interface with project controls on cost, performance, progress assessment, payments, reporting, trends, claims, disputes and change orders.
 • Support project SCM to ensure commercial activities are completed in accordance with established terms and conditions, while minimizing risk in accordance with Legal, Risk Management, HSE, QA/QC considerations.
 • Support project SCM on governance practices to ensure that payments and changes to contracts and procurement agreements are applied, regularly administered, documented, and proactively communicated by all members in the commercial team.
 • Provide assistance and in the development and preparation of the RFX process as required.
 • Create and maintain contracts in SAP/Contract Management System.
 • Support the development of decision summary documentation and execution.
 • Provide support in the creation of project related requisitions; Liaise with the PSC as required.
 • Work with Business Unit contract owners to drive performance and compliance of contracts.
 • Support the invoice attest process in conjunction with Project Cost Control

Qualifications Required

10+ years of experience in a Project environment
 • Degree or Technical diploma in Business, finance or accounting
 • Experience with the MS office suite
 • Experience supporting cross functional teams
 • Negotiations and Contractor Evaluations
 • Supplier Performance Management
 • Reporting of SCM Information
 • Forward thinking and change agility
 • Works collaboratively and communicates effectively
 • Technical professional skills and a drive for results
 Adaptability and Flexibility – must have an ability to readily adjust behaviour to meet the demands of a changing work environment including reacting positively to change and revising methods and priorities
 Conflict Management – must be able to facilitate the prevention, management and/or resolution of conflicts
 Claims Avoidance/Management – must have the knowledge of what a claim is, how to analyze entitlement and best practices for preventing claims/disputes while displaying integrity in conflict situations
Effective Communication – the ability to receive and transmit information clearly and communicate effective to others by considering their point of view in order to respond appropriately


St. John's, NL

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Philip Harrington

St. John's, NL


An Oil and Gas Company



Pos ID



22 sep 2022